How to choose a film set caterer
What every film shoot needs
Whether the crew is 12 people for one day or 80 for six weeks, the basics do not change: something hot and something fresh ready at call, a real meal that lands on the meal break, and a crafty table that lasts until wrap. Everything else is detail, and the detail comes from what you send the caterer.
Send this with every quote request
- Shoot dates, call times and when you expect the meal break.
- The set address, plus where the caterer should park and load in.
- The count per meal, with a separate number for background if they eat.
- The crew's dietary list, collected with start paperwork.
- What is on set already: tables, power, a tent, water.
- The name and phone number of the on-set contact.
With all of that in one email, a caterer can quote accurately the first time instead of trading messages for a day.
Feeding a crew well on an indie budget
On a lower-budget film, the biggest savings come from the format, not from smaller portions. A delivered hot meal in chafers with a well-stocked crafty table can cost far less than a staffed truck, and crews remember being fed well. Give each caterer your per-person number up front so the quotes fit it.
Night shoots and split days
Night shoots and split days move every meal. Give the caterer actual meal times instead of saying lunch, and ask for breakfast-style food at the start of a night call. If the company moves in the middle of the day, send the second address early so the meal goes straight there.
What it costs in Los Angeles
On a film set the food budget is usually built per person, per day: breakfast at call, a hot meal on the break and crafty, plus second meal on long days. Here are the typical Los Angeles ranges for each piece.
Typical per-person costs for feeding a film crew in Los Angeles| What | Typical range |
|---|
| Breakfast at call | $18 to $28 per person |
|---|
| Hot meal on the break | $18 to $35 per person |
|---|
| Second meal on long days | $22 to $35 per person |
|---|
| Crafty for the day | $12 to $25 per person |
|---|
A staffed catering truck carries labor and equipment costs that a drop-off order does not, which is why small crews often choose delivered meals in chafers. Night shoots, company moves and remote locations can add delivery or overtime charges to any format.
On Marbled LA's own price list, a hot crew lunch runs $24 per person on Menu 1 and a call-time breakfast $22, with disposables at $2.50 a head, delivery from $150 per drop and a 15 percent service charge on top.
Tips
- Give each caterer your per-person, per-day number up front, and a good one will tell you which format fits it instead of shrinking the portions.
- Put background on a separate count and meal time, so the order matches who is actually eating and when.
These are typical Los Angeles market ranges drawn from public price lists and cost guides, not quotes. Every caterer prices its own menus, so ask each one for a written quote.